Vendors
ARTISAN VENDOR INFORMATION AND GUIDELINES
Greetings, Vendors! It’s time for the Old Settler’s Music Festival! Please read through this packet before applying.
2025 Craft Vendor Fee: $750 (includes 2 GA passes + Car/RV Camping behind booth) + 20% off 2 additional entry passes.
Location
1616 FM 3158, Dale, Texas (45 minutes south of Austin.)
Put Old Settler’s Music Festival into Google Maps and it will take you there.
Attendance
We look forward to ~4,000 music lovers Friday and Saturday and ~2,500+ per day on Thursday and Sunday. *Vending is now open on Wednesdays with an expected ~500+ attendees.
Correspondence
All vendor correspondence will be conducted via the vendors@oldsettlersmusicfest.org email address. Please check your email regularly prior to the event to consider any notices or changes in addition to load-in time scheduling. Be sure to also check junk/spam folders.
What we are looking for in our vendors:
OSMF is a juried festival. We wish to offer a high-quality variety of food and crafts. While our emphasis is on quality, handmade and/or local items, we are not a “handcrafters only” or “local only” event. We pick vendors based on, but not limited to, the following criteria: ● Products
We look forward to offering a quality mix of merchandise and crafts for our attendees. High-quality, handmade local items and services are highly emphasized and encouraged.
● Presentation
Unique, professional displays of booth and staff that widely complement the lovely setting. We do not encourage carnival/fairground displays of attraction.
Vendor community and/or county residency are taken into consideration.
● Vending Experience
Experience is a plus, but we are open to those vending for the first time. If this is your first vending experience, please read the guidelines thoroughly to grasp what will be expected from your operation.
In addition to following the festival/vendor guidelines, we insist on a staff that is both attentive and courteous to our patrons. Keep the Old Settler’s vibe alive!
Vending Fee Includes:
Plot
10’ wide (front) x 10’ deep
Two (2) four day General Admission Passes with camping (Wed-Sun only) and 1 vendor parking permit for your transportation vehicle. Additional vendor General Admission Passes and Camping Vehicle Permits (if you want to bring a trailer/RV to sleep in) can be purchased upon check in.
Tent
Each craft booth is 10’ wide x 10’ deep. Vendors are responsible for providing their own commercial grade tent/canopy. All tents/canopies must be properly staked and have at least 100lbs of weight per 10×10 canopy (or 40lbs per leg)
Canopy weights should not present a tripping hazard. Weights should be affixed to the lower leg of the tent – no free dangling weights. ● Vendors are responsible for closing and securing the front of their booth at the end of the night.
Electrical
Each vendor gets 1-110v/20amp plug. Additional power needs must be specified and paid for prior to the event.
All electrical equipment such as power strips, multi-outlet taps, extension cords, etc., must be grounded and suitable for outdoor use. Lighting and electrical accessories are to be furnished at the vendor’s own expense.
Promotion
Your company name and contact information will be listed in the vendor section of the OSMF website.
General Booth Information:
Booths are laid out on grass.
All equipment, supplies and overstock must be stowed and hidden within the space provided.
No unsightly materials or equipment should be visible to the crowd. This is your store front, so it should appear to be inviting and appealing to our patrons.
Hours of operation extend beyond dark. Vendors are responsible for furnishing and lighting their own booth.
Gate opening is commonly scheduled an hour before music acts are set to perform. All vendors are expected to be staffed and ready for business when the gates open until the final performance of the last act has concluded.
Booth Placement:
Booth spaces are pre-determined and not subject to change. Please do not contact us personally to request a specific space. All spaces are great spots! If you have a preference, please note such in the special requirements area of the application, and your request will be taken into consideration. Vendors are placed at the sole discretion of OSMF staff, and placement during load-in is final.
Booth/Display Must Have:
An attractive, professional, maintained appearance
Quality merchandise
Courteous, friendly, music loving personnel
Displays secured against wind/weather
Displays that complement the natural setting of OSMF
Appropriate Signage
Vendors are required to provide a sign for the front of their booth displaying their company name. You may have a maximum of 2 banners. You will also want to display your menu and prices to be visible from 10’ away.
Product Restrictions:
Booth acceptance is based on the understanding that you will sell only those items listed in your application. You may not sell any additional items without our express written consent. If we specify that you may not sell certain items, they must be omitted from your product line. In this case, we will contact you before depositing your booth fee.
Vendors may not sell any item with the Old Settler’s Music Festival (OSMF) logo(s) without the express written consent of OSMF. Additionally, you may not sell any item with the name or image of any act playing the festival, without express written consent of said artist.
You may not sell drug paraphernalia, tobacco of any kind, or laser pointers/flashing items. Art vendors may not sell food or drink.
Legal Requirements:
Insurance: Vendors must be responsible for their own liability insurance coverage and provide Certificate of Insurance with Old Settler’s listed as certificate holder/additional insured as follows:
Old Settler’s Music Festival, Inc.
PO Box 1161
Lockhart, TX 78644
Waiver: All vendors will be required to sign a release of liability waiver upon checking in. No vendor will be allowed to set up until the waiver is signed. Texas State Sales Tax Permit: All vendors are required to submit a copy of their Texas State Sales Tax permit and are to display said permit in their booth during hours of operation
Camping & Passes for Additional Workers:
Camping:
○ Free primitive camping and GA lot parking IS included with vendor fee for up to 2 workers.
○ If you want to park and sleep in a Camping Vehicle (RV, trailer, van, etc) in any of our 3 campgrounds, you must purchase a Camping Vehicle Permit
○ If you want electricity at your campsite, you must purchase an Electrical Permit ○ Ticketing and camping information is available on our website
○ Camping Vehicle Permits and Electrical Permits must be purchased online or from the camping box office. All camping spots are available on a first come, first pick basis. No reservations are available.
Passes for Additional workers:
Discount codes are available for single or multi-day General Admission Passes for up to 1 additional worker (all multi-day GA Passes include primitive walk-in tent camping)
Vendor Required Hours of Operation:
*Wednesday (4/23/2025) 3pm-10pm
Thursday (4/24/25) 10am-10pm
Friday (4/25/25) 10am-10pm
Saturday (4/26/25) 10am-10pm
Sunday (4/27/25) 10am-3pm
Early morning hours are okay if quiet is observed and confirmed in advance with vendor coordinator.
*Exact hours of operation will be determined and announced asap!
Load in & load out:
Load in is on Wednesday 4/23. All vendors must be set up and opened for business by 3pm.
Specific load-in times to be communicated approximately 2 weeks before the festival. Please arrive 15 minutes prior to this time. If late, you will be placed on standby.
Scheduled arrivals take priority. Attempts to load in early without a scheduled time is prohibited. Attempts to load in after Friday at noon will be prohibited. ● No late set-ups unless coordinated prior to the event.
Everyone going through the gates will be subject to the same search restrictions.
Load out is on Sunday 4/27. All sales must cease at 3pm on Sunday and vendors must be offsite by 7pm.
Prohibited Items & Actions
Generators or propane lamps
External video displays
Flashing, blinking, chasing lights of any kind. String lights are permitted if they are constant-on LEDs located discreetly inside the booth. Clamp lights are encouraged. ● Music from your booth must be silenced when artists are performing on stage. ● Vendors selling instruments are responsible for making sure a respectable noise level is achieved and does not interfere with the musical acts on stage nor their neighbors’ ability to do business.
Other FAQs
Security
OSMF provides security during all overnight hours. Vendors are responsible for covering and securing their booths/merchandise.
Trash
A dumpster is provided onsite. Vendors are responsible for the cleanliness of both booth and plot spaces. All trash must be removed and/or placed in the proper receptacles before loading out. Failure to do so will jeopardize chances of return to future events.
NO PETS of any kind are allowed. This includes on the festival grounds, festival/staff parking areas, and campground. Leaving an animal in a vehicle during the festival is prohibited and will result in animal control being summoned and your departure from the festival.
Ice – Bags of ice will be available for purchase from the onsite campground store during festival hours. If your operations require ice before the campground store opens, you must plan accordingly at your own expense.
There are NO REFUNDS on vendor fees or ticket purchases
Timeline:
Friday, February 21st VENDOR APPLICATION DEADLINE
Wednesday, February 26th Vendor acceptance notifications
Friday, March 14th DEADLINE FOR VENDOR PAYMENTS
Friday, March 14th Certificates of Insurance and a copy of your Texas State Sales Tax and Use Permit due
Wednesday, April 23rd Exact times will be communicated approximately 2 weeks prior to the event.
Wednesday, April 23rd Old Settler’s Music Festival
to Sunday, April 27th
Application Requirements:
Detailed information and at least 3 photos of your products and 1 photo of your booth set up must be emailed to vendors@oldsettlersmusicfest.org Applications submitted without pictures and descriptions of products will not be considered. PLEASE INCLUDE COMPANY NAME IN EMAIL SUBJECT. All submitted photos become property of OSMF.
If you agree to these terms, please CLICK HERE to fill out the official ARTISAN VENDOR APPLICATION
Vendor acceptance notifications will be sent out on February 26th and will include payment instructions if accepted. *Notifications will be sent out whether you are accepted or not.
Thank you for your interest!
Vendor questions? Email: vendors@oldsettlersmusicfest.org