Be a Part of the Family
Old Settler’s Music Festival loves our volunteers! We are a family of more than 600. Our family of volunteers help create the unmatched experience that is Old Setter’s. We rely heavily on volunteers to do many jobs including production, ticketing, safety, information, artist relations, and more. In 2018, we broke ground on the 145 acres that make up the Old Settler’s Homestead, our forever home in Tilmon, Texas. We are grateful to the hundreds of volunteers that help us tame the rolling meadows and tree-covered campgrounds. Whatever your interest, you’ll find your place in our volunteer family!
Volunteer 16 hours during the festival, and get a:
- Four-day general admission wristband with camping
- Festival t-shirt
- Meadow Lot Parking permit
If you are scheduled to work in the days prior to the festival, you will receive an Early Access Pass. If you are not scheduled to work, but would like to arrive early, you must purchase an Early Access pass.
If you are camping in a tent and want to use electricity, you must purchase an Electrical permit. Volunteers who bring an RV must purchase an RV pass. RV passes are bundled with an Electrical permit. Both may be purchased when tickets go on sale.
How to Register
To manage our family of volunteers, we use a registration software designed specifically for managing a large number of volunteers for events. There is a $25 nonrefundable fee to apply as a volunteer for Old Settler’s Music Festival. The fee is used to cover the expense associated with using the FestiVOL software, the cost of volunteer t-shirts and wristbands, the volunteer party, and other necessities to the volunteer program. Any surplus will go toward the festival’s greatest need. Volunteering for Old Settler’s is very popular. Filling out an application does not automatically guarantee you a spot on one of our crews. Apply to volunteer through FestiVOL.
After you apply, we look at your interests and abilities and match you to a team that has volunteer openings. You will receive an email from the team lead. Once you have been selected to a team, your team leader will assign you a festival work schedule. Please confirm that your team leader records your hours in FestiVOL to make your check-in process quick and easy.
If you are chosen for a team and have already purchased a ticket, we cannot refund your money.
All volunteers should attend the volunteer meeting on Sunday, September 19th from 2 pm to 4 pm at the Old Settler’s Homestead. It is very important for all volunteers to attend. We will discuss basic festival information, answer questions, and go over any new information about the coming festival. If you are a new volunteer, you will have an opportunity to meet other members on your team and talk to your team lead to see where you will fit in.
Our volunteers are often the only festival employees our attendees see, and are instrumental in setting the Texas-friendly vibe that keeps fans coming back. We ask that volunteers maintain a friendly, civil, and welcoming demeanor at all times.
We also ask that all volunteers report for work on time, dressed appropriately, and free of the influence of alcohol or other substances. View complete list of volunteer rules and expectations.
Ways to Volunteer
Some of our volunteering teams require special expertise. We’re always looking for registered nurses, for example. But you don’t need a special skill to volunteer. As you’ll see the list of opportunities, there’s something for everyone. Check out our list of volunteer teams.
Artist Relations & Transportation
Be the first line of contact for tour managers and artists. Make sure our artists are provided for, with a roof over their heads and transportation. Coordinate with tour managers on artist hospitality requests.
Artist Hospitality & Green Room
Make sure our artists get everything they need. Set up and tear down the green rooms where artists relax between performances, and make sure their hospitality requests are fulfilled.
Take care of the backstage crew, providing beverages for artists, VIPs, staff, and stage crew members.
Help provide tasty meals to artists and crew on Friday and Saturday at The Original Blacks BBQ Stage for breakfast, lunch, and dinner. Make sure special food requests are taken care of, and solicit food donations.
Order, distribute, and sell merchandise both for the festival and for the artists.
Sell beer and wine to thirsty concert attendees. IN 2021 WE WILL NOT HAVE A WATERING HOLE TEAM.
Help with ticket sales at our box office. Sell tickets, check attendees in, and secure wristbands.
Serve as a dispatcher to various teams throughout the festival. Alert different groups to move to areas of the festival where there’s a need. Be the Puppet Master.
Make sure we’re wired up, repair and troubleshoot as needed, and ensure electrical safety, both on the stages and throughout the festival. Only for licensed electricians.
First Aid Team
We provide BASIC 1ST AID during the festival on the campground as well as at the Festival Music Venues. The First Aid Team accepts the following: Drs, PAs, NPs, RNs, LVNs, MAs, CNAs, paramedics, EMTs, medics, and some medical students. CPR is required, BLS and ACLS are a bonus.
Site Prepping Crew
Earn your volunteer hours by working outside in nature on the Site Preparation Crew, making the festival grounds and campsites beautiful for all of our festival attendees, campers, and artists. Work during the weekends three months prior to the festival clearing land, cutting/trimming tree branches, mowing, hauling and burning the cut down vegetation, laying down and spreading mulch for internal campground roads and walking paths, and ensuring that possible natural obstacles to festival attendees’ safety is removed.
Keep the festival clean and hygienic. Help collect and haul trash and recycling, keep bins from overflowing, and pick up litter as needed.
Information and Volunteer Check-In
Be the first stop for all arriving volunteers. Check in new volunteers, provide credentials and packets, and tell them where to go. Provide information to both volunteers and festival attendees.
Keep the show going! Manage all aspects of the festival’s production needs. Be the communication link between sound, lights, and stage management to keep everything on time and running smoothly. Coordinate stage managers at the Campground stage.
Site Operations Crew
Help build the site from the ground up. Assist with supervising tent builds and fence installation, portable toilet distribution, mulch spreading, mowing, tent flooring, dust control, and more to get the festival up and running and keep it going smoothly.
Protect the safety of patrons, volunteers, and artists throughout the festival. Prevent unauthorized entry onto festival grounds.
Set-Up and Tear-Down
Structures. Help set up our tents, fences, stages, and other infrastructure before the festival, and tear it down at the end.
Set-Up and Tear-Down
Tables and Chairs. Make sure everyone has a place to sit. Set up and break down tables and chairs for specific performances and activities, as well as at the beginning and end of the festival.
Signs and Banners
Order, inventory, and hang our festival signage.
Plan and provide special activities for our kids’ program. Run an arts and crafts class, give performances, provide face painting, and more. If you have a unique idea, write to let us know, we’re always open to suggestions.
Help run the campground. Manage the gates, help campers set up electrical connections, answer questions, and make sure rules are followed. Sell ice to campers.
Make sure everything runs smoothly at the The Original Black’s BBQ or Bluebonnet stages. Manage performance schedules, coordinate artists and crew, and generally be in charge.