Vendor Information

vendor

Greetings Vendors! It’s time again, for the annual Old Settler’s Music Festival!!

You are applying to vend: April 16(Fri) & April 17(Sat), 2010.
Detailed Vendor Guidelines and Application can be found at the following links:

Vendor Policies and Guidelines
Vendor Application

If you would like to be kept up to date on application releases/deadlines/etc., please sign up for our vendor email list.

*Please note this is a very low volume email list with no discussion.

http://launch.groups.yahoo.com/group/oldsettlersmusicfestivalvendorhotline/

What we are looking for in our vendors

Products: We wish to offer a quality mix of food and crafts. Our emphasis is on high-quality, hand-made &/or local items. However, we do NOT restrict our selection to only local &/or hand-made. *We strongly encourage menus that include vegetarian options, to feed diverse appetites.

All products must be listed on your application and approved. No unauthorized items may be sold! No drug paraphernalia of any kind is allowed.

Presentation: Unique, professional displays of booth & staff. We do not encourage carnival/fairground types of attractions/displays.

You & your Staff: Friendly & helpful music lovers, who are attentive to our patrons, as well as follow festival/vending guidelines.

Vending experience: Experience is a plus, even if it‟s a small/local market. While we would love to be part of your first vending experience, & will not discriminate, we are not here to teach you how to vend. If this is your first time vending, please read the guidelines thoroughly, so you know what will be expected from you, & your operation.

You & your Staff: Friendly, helpful & attentive to festival/vending guidelines.

Product Restrictions

vendors Booth acceptance is based on the understanding that you will sell only those items listed on your application. You may not sell any additional items without our express written consent. In addition, those items we specify you may not sell must be omitted from your product line. In this case, we will contact you before depositing your booth fee.

Vendors may not sell any item with the Old Settler’s Music Festival (OSMF) logos without the express written consent of OSMF. Additionally, you may not sell any item with the name or image of any act playing the festival, without express written consent of said artist.

You may not sell… Drug Paraphernalia, tobacco of any kind, glow or flashing items. Art vendors may not sell food or drink. Food vendors may only sell food.

Food vendors may NOT sell ice tea, alcoholic beverages, soda or bottled water. These items are sold exclusively by the festival.

Booth Selection

We wish to offer a high quality mix of food and crafts. Our emphasis is on quality hand-made and/or local items, though we are NOT a ‘hand- crafters only’ or ‘local only’ event. OSMF is a juried festival and we pick booths based on, but not limited to, the following criteria:

  • Hand-made or hand designed product.
  • Unique, creative and quality merchandise.
  • Previous history with us.
  • Our desire to offer a quality assortment of merchandise.
  • Vendor community and/or county residency.

Booth Placement

Booth placement is based on, but not limited to, the following:

  • Receipt of payment.
  • Previous history with us.
  • Our desire to offer a quality assortment of merchandise.

Please do not contact us to request a specific space. They are all great spots!

Due to the limited number of art/craft spaces available with a direct line of sight, on the main stage field, we are offering 2 pricing tiers. Not everyone who applies to vend will be placed on the main field, yet if this if your preference, please include an additional $50 check. If we are unable to accommodate your request, your check/s will be returned. Please list your preference/s in the special requirements area of your application, & it will be taken into consideration.

Vendors are placed at the sole discretion of OSMF staff & placement during load-in is final.

Passes

Every accepted vendor will receive the following, for each booth space purchased:

Art: 2 weekend/working passes & 1 parking pass
Snack/Entrée: 4 weekend/working passes & 2 parking passes – Passes will be supplied during load in, once vendors have checked in. We cannot be responsible for getting your passes to your staff. You must make these arrangements. No passes will be held at will-call, or by vendor relations staff. – If you have extra employees, you will have to purchase additional employee wristbands. Additional wristbands will be available for purchase from your vendor coordinator during/after check-in. – Free, primitive camping @ Camp Ben McCulloch is provided to all paying vendors, with a vendor wristband. **Please read additional IMPORTANT information pertaining to vendor camping, located in the Camping/Hotels section of these guidelines.

Booth Hours

Vendor booths must be open and staffed between the hours of:
Friday April 16, 2010 – 3:00 pm until conclusion of last act on main stage (approx. midnight).
Saturday April 18, 2010 – 10:00 am until show ends.

Gate opening hours are typically an hour before the music starts, yet are subject to change.

ALL vendors must be open, staffed, and ready for business when the gates open, and remain so until the festival concludes.

Vendors placed in main stage area are not allowed to close early!

Vendors are permitted on the festival grounds as early as 9am, to set up during the days of the festival.

Please see complete list of Vendor Guidelines at the following link!
osmfvendorguidelines2010.pdf

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